Intellectual property can be a complicated and convoluted aspect of managing collections. Institutions will find themselves in possession of objects that have intellectual property rights attached to them. It is important to be aware of, and respect those rights when you use these objects in exhibitions, printed publications, or online. The term “objects” refers to both two and three dimensional items and reproductions of them. In this module, you will come to know the standards that libraries, archives, and museums must consider when dealing with intellectual property, and what constitutes fair use for different types of organizations.
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During the webinar, we discussed many considerations in reference to intellectual property and collections. In regards to your collection discuss the following:
- What percentage of your collection do you think you have legal rights to?
- What are the ways to find out if you have rights to objects in your collection?
- In what ways might you use an object in which you do not have rights? Publication? Exhibition?
- What process do you have in place to determine rights for internet publication?
- How would the policies for living collections, museums, and libraries differ? Would they?
- Would you use an image in which you do not have rights in an in-house publication?
- What different concerns have you had with living artists or creators?
- Without knowing if you have rights, what access do you grant?
- Boynton Beach City Library Archives - Intellectual Property (.pdf)
- Stranahan House - Intellectual Property (.pdf)
Note: When viewing the samples a new browser page will open.
Association of Research Libraries, Code of Best Practices in Fair Use for Academic and Research Libraries
Lewis Library Reference, Copyright Guide
Public Domain Sherpa, Is the work a derivative work? How can you tell?
Stanford University Libraries, Copyright and Fair Use
Stanford University Libraries, Summaries of Fair Use Cases
University North Carolina, When U.S. Works Pass into the Public Domain
U.S. Copyright Office, Fair Use
- Annual Conference
- Peer Coaching Program
- Mentorship Program
- Professional Resources
Florida Connecting to Collections Program
Collections Development & Management Policies
- Guiding Documents: Policies vs. Plans
- Scope of Collections/Categories of Collections
- Acquisitions & Accessions / Deaccessions & Disposals
- Access and Use
- Collections Care and Maintenance
- Inventory & Audits
- Intellectual Property
- Educating Elected Officials
- Training and Practical Applications
- Risk Management and Insurance
- Putting Your Document Together
- 2013 Collections Mgmt & Development Policies
- Emergency Plans
- Collections Development & Management Policies